Office or Division:

M and E Unit, SGOD

Classification:

Highly Technical

Type of Transaction:

Type of Transaction: G2B – Government to Business

Who may avail:

Any private school within the Region with graduating

students (Grade 12)

CHEKLIST OF REQUIREMENTS

WHERE TO SECURE

1.             Endorsement Signed by the Schools Division Superintendent (SDS)

2.             Signed Standard Letter of Application for Provisional Permit to Offer SHS Program

3.             Board Resolution certified by the Corporate Secretary and approved by the Board of Directors/Trustees, specifying:

___3.1 Purpose;

___3.2 School Year of intended operation; and

___3.3 SHS Curriculum for the track/s and strand/s to be offered

4.             Feasibility Study, indicating the following:

      4.1. Need to operate SHS Program;

      4.2. Current and projected enrolment for a period of five (5) years;

      4.3. School Development Plan; and

      4.4. Proposed Budget/Budgetary Requirements

5. Philosophy and Goal of the Course

6. Securities and Exchange Commission (SEC) Registration

          6.1. Registration in the Name of the School;

          6.2. Course Applied is Stated in the Articles of  Incorporation; and

          6.3. Incorporators/Owners are Citizens of the Philippines

7. School Site, Building, and Fixtures

          7.1. Documents Showing Ownership of the School Site (OCT, TCT, Real Property Tax Payment of school building, etc.)

          7.2. Copy of Certificate of Occupancy (Institutional)

          7.3. Floor Plan Indicating Area and Dimension of Classrooms and Non Academic Rooms               

          7.4. Pictures of Principal’s Office, Guidance Office, Computer Room, Library, Home Economics/ (Tech-Voc Tools, Equipment and Materials) Science 

Laboratory, Rest Rooms, Canteen, Clinic, Hand Washing Area, etc.

          7.5. Picture of Classrooms Showing Desks, Chairs, Tables, Board etc.

          7.6. List Laboratory/workshop equipment, apparatus, tools, etc.: by curriculum offering

          7.7. Library Holdings (List of Textbooks, Instructional and Supplementary Materials)

          7.8. School Environment Must be Conducive to Learning (Adherence to Sections 30.7 and 30.9, DepEd Order No. 88, Series 2010

          7.9. School Disaster Risk Reduction Management (SDRRM) Plan

8. Curriculum Offering

        8.1. Academic Track     ____ STEM    ____ABM   ____HUMSS   ____ GAS

         8.2. Sports Track

         8.3. Arts and Design Tract     ___ Arts Production (Visual Arts, Media Arts, Literacy Arts                                                           ___ Performing Arts (Music, Dance, Theater)

        8.4. Technical, Vocational, and Livelihood Track

                      STRAND            SPECIALIZATIONS

(at most 4, depending on required hours, total must be 640 hours)

         Agri-Fishery Arts         

         Industrial Arts             

         Home Economics       

         ICT 

9. Certificate of Recognition of any of the following:

___9.1 Secondary Education Program (DepED)

___9.2 Training Program (TESDA)

___9.3 Higher Education Program (CHED)

___9.4 Others:

     (1) FAAP-recognized accrediting agencies

     (2) Asia Pacific Accreditation and Certification

                                 Commission (APACC)

10. Proposed Tuition and other Fees by Curricular Offering

11. Proposed School Calendar (Semestral)

12. Proposed List of Academic Personnel

        12.1. Name of Academic Personnel per Curricular Offering with TOR and Certificates

        12.2. For all tracks: Bachelor’s Degree Holder with at least 15 units of Specialization in the subject/s to handle

        12.3. Attended Training relevant to the subject handled

        12.4. STEM: Knowledgeable in using software that may aid in using specialization

        12.5. SPORTS: Certification from any respectable and highly regarded local and international PE, Health, Fitness, Sports, Recreation and Dance Associations or organizations (National Sports Association, American College of Sports and Medicine, National Strength and Conditioning   Association, National Association for Sports Medicine and/or American Council in Exercise)

        12.4. For TVL Track: Must have at least National TVET Certificate (NTTC) Level I, which means National Certificate (at least one level higher than the course to be taught) and Trainers Methodology Certificate (TMC) I

        12.5. LET Professional License or professional Education Training (CPE) (if not, should pass the LET within 5 years of teaching in the SHS)

        12.6. Preferably 2 years Teaching Experience Certification

        12.7. Preferably 2 years of industry/workplace experience Certification (may be gained during the first five years of teaching in SHS

         12.8. Teaching Load: Core, Applied, and/or Specialized Subjects to teach per semester

         12.9. Number of working hours per week

         12.10. Certification from recognized national/international agencies (TESDA, ABA,  and Others)

13. Non-academic Personnel

         13.1. Name of non- academic Personnel per Curricular Offering

         13.2. Qualifications of Non-Academic Personnel

         13.3. Job Description

         13.4. Number of working hours per week

         13.5. Certification from recognized national/international agencies (TESDA, ABA, and Others)

14. Comprehensive Class Program per Curriculum Offering (Track and Strand) indicating the following:

          14.1. Grade Level (Grade 11 or 12) and Section

          14.2. Time (i.e.: 8:00-9:00)

          14.3. Name of subjects (core, applied, specialized)

          14.4. Assigned lecture/shop/work/laboratory room (name of building)

          14.5. Number of minutes per subject

15. School Governance

          15.1. Organizational Chart Indicating the Administrative, Teaching and Non-teaching Personnel

          15.2. Notarized Employment Contract of Employees (Teaching and Non-Teaching) 

          15.3. School Manual of Operations, Incorporating Implementation of Child Protection and Anti-Bullying Policies, etc.

16. Finance

          16.1. Copy of School Budget and Source of Funding

          16.2. Copy of Proposed Tuition and Other Fees

          16.3. Copy of the Updated Official Receipts of Remittances to SSS, Pag-IBIG and PhilHealth (if applicable)

          16.4. Copy of Receipt of Payment for Inspection Fee

          16.5. Copy of Audited Financial Statement (if applicable)

17. Copies of memorandum/Memoranda of Agreement/Memorandum of Understanding for partnership arrangement relative to the SHS Program Implementation, which may include:

            17.1. Engagement of the Stakeholders in the localization of the curriculum

            17.2. Work Immersion

            17.3. Apprenticeship

            17.4. Research

            17.5. Provision Equipment and Laboratories, workshop, and other facilities

            17.6. Organization of career guidance and youth formation activities

18. Additional Requirement

 Signed QAD Form 017 Affidavit of Authenticity and Completeness of Documents

19.Signed QAD Form 018 (Certificate of Completeness of Documents)

Division Office

School

School

School

School

SEC

School

School

Issuing Agency

School

School

School

School

School

School

School

Division Office

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

Documents will be submitted at the Receiving Area

The Record In-charge will receive the documents and forward it to SGOD- M and E Unit

None

30 minutes

Records Section

Checking of Documents   as to the completeness of attachments based on the RO QAD Form checklist

None

7 days

EPS II- M and E

Evaluate the

documentary

requirements

100% compliant

Yes – Proceed to the giving 

of inspection schedule

No – Return the

application

documents to

the applicant school

None

8 days

SEPS- M and E

School applicant will pay to the DO Cash Section the inspection fee

The cashier will issue an Official Receipt as proof of payment

Php 2,000.00

15 minutes

Cash Section

Onsite inspection and validation of documents and giving of technical assistance to the applicant school

None

1 day

Division Private Schools Inspectorate Team

Crafting of the Inspection report

None

5 hours

SEPS- M and E

Evaluation of documents

None

2 days

EPSvr- In-charge of private schools

Endorsement of the documents through the Schools Division Superintendent to the Regional Office for approval

None

30 minutes

Chief SGOD and Schools Division Superintendent

TOTAL:

2,000.00

18 days, 6 hours and 15 minutes

Office or Division:

M and E Unit, SGOD

Classification:

Highly Technical

Type of Transaction:

Type of Transaction: G2B – Government to Business

Who may avail:

Any private school within the Region with graduating

students (Grade 12)

CHEKLIST OF REQUIREMENTS

WHERE TO SECURE

1.Letter-request Signed by the School Principal/Registrar

2.Special Order Form (3 Copies)

3.Student’s Evaluation Form/s

4.Photocopied School Form 10 of Students

5.Photocopied PSA/NSO-Birth Certificate of Students

6.Certified Photocopy/ies of the Updated Government Permit or Government Recognition Certificate

7.Certificate of Reading Signed by the School Level Reading Committee

8.Certificate of Reading Signed by the Division/District level Reading Committee

9.Signed QAD FORM 017 (Applicant School Affidavit of Authenticity and Completeness of Documents)

10.Signed QAD Form 018 (Certificate of Completeness of Documents)

School

School

School

School

School

School

School

District Office

School

Division Office

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

Documents will be submitted at the Receiving Area

The Record In-charge will receive the documents and forward it to SGOD- M and E Unit

None

30 minutes

Records Section

Checking of Documents   as to the completeness of attachments based on the RO QAD Form 20 checklist

None

2 days

EPS II- M and E

Evaluate the

documentary

requirements

100% compliant

Yes – Proceed to the next step

No – Return the

application

documents to

concerned SDO

None

7 days, 2 hours and 15 minutes

SEPS- M and E

Evaluation of Documents

None

3 days

EPSVR-In-Charge of Private Schools

Endorsement through the Schools Division Superintendent to the Regional Office for approval

None

30 minutes

Chief SGOD and Schools Division Superintendent

TOTAL:

None

13 days, 2 hours and 15 minutes

Office or Division:

M and E Unit, SGOD

Classification:

Highly Technical

Type of Transaction:

G2B

Who may avail:

Private Schools

CHEKLIST OF REQUIREMENTS

WHERE TO SECURE

1.            Endorsement Signed by the Schools Division Superintendent (SDS)

2.            Signed Standard Letter of Application for Provisional Permit to Offer SHS Program

3.            Board Resolution certified by the Corporate Secretary and approved by the Board of Directors/Trustees, specifying:

___3.1 Purpose;

___3.2 School Year of intended operation; and

___3.3 SHS Curriculum for the track/s and strand/s to be offered

4.            Feasibility Study, indicating the following:

      4.1. Need to operate SHS Program;

      4.2. Current and projected enrolment for a period of five (5) years;

      4.3. School Development Plan; and

      4.4. Proposed Budget/Budgetary Requirements

5. Philosophy and Goal of the Course

6. Securities and Exchange Commission (SEC) Registration

          6.1. Registration in the Name of the School;

          6.2. Course Applied is Stated in the Articles of Incorporation; and

          6.3. Incorporators/Owners are Citizens of the Philippines

7. School Site, Building, and Fixtures

          7.1. Documents Showing Ownership of the School Site (OCT, TCT, Real  

                 Property Tax Payment of school building, etc.)

          7.2. Copy of Certificate of Occupancy (Institutional)

          7.3. Floor Plan Indicating Area and Dimension of Classrooms and Non-

                 Academic Rooms               

          7.4. Pictures of Principal’s Office, Guidance Office, Computer Room, Library,

                 Home Economics/ (Tech-Voc Tools, Equipment and Materials) Science 

                 Laboratory, Rest Rooms, Canteen, Clinic, Hand Washing Area, etc.

          7.5. Picture of Classrooms Showing Desks, Chairs, Tables, Board etc.

          7.6. List Laboratory/workshop equipment, apparatus, tools, etc.: by curriculum

                 offering

          7.7. Library Holdings (List of Textbooks, Instructional and Supplementary  

                 Materials)

          7.8. School Environment Must be Conducive to Learning (Adherence to 

                 Sections 30.7 and 30.9, DepEd Order No. 88, Series 2010

          7.9. School Disaster Risk Reduction Management (SDRRM) Plan

8. Curriculum Offering

        8.1. Academic Track     ____ STEM    ____ABM   ____HUMSS   ____ GAS

         8.2. Sports Track

         8.3. Arts and Design Tract     ___ Arts Production (Visual Arts, Media Arts, Literacy Arts

___ Performing Arts (Music, Dance, Theater)

        8.4. Technical, Vocational, and Livelihood Track

       STRAND        SPECIALIZATIONS

(at most 4, depending on required hours, total  must be 640 hours)

       Agri-Fishery Arts       

       Industrial Arts            

       Home Economics     

       ICT 

9. Certificate of Recognition of any the following:

___9.1 Secondary Education Program (DepED)

___9.2 Training Program (TESDA)

___9.3 Higher Education Program (CHED)

___9.4 Others:

(1) FAAP-recognized accrediting agencies

 (2) Asia Pacific Accreditation and Certification

       Commission (APACC)

10. Proposed Tuition and other Fees by Curricular Offering

11. Proposed School Calendar (Semestral)

12. Proposed List of Academic Personnel

        12.1. Name of Academic Personnel per Curricular Offering with TOR and Certificates

        12.2. For all tracks: Bachelor’s Degree Holder with at least 15 units of Specialization in the subject/s to handle

        12.3. Attended Training relevant to the subject handled

        12.4. STEM: Knowledgeable in using software that may aid in using specialization

        12.5. SPORTS: Certification from any respectable and highly regarded local and international PE, Health, Fitness, Sports, Recreation and Dance Associations or organizations (National Sports Association, American College of Sports and Medicine, National Strength and Conditioning   Association, National Association for Sports Medicine and/or American Council in Exercise)

        12.4. For TVL Track: Must have at least National TVET Certificate (NTTC) Level I, which means National Certificate (at least one level higher than the course to be taught) and Trainers Methodology Certificate (TMC) I

        12.5.LET Professional License or professional Education Training (CPE) (if not, should pass the LET within 5 years of teaching in the SHS)

        12.6.Preferably 2 years Teaching Experience Certification

        12.7.Preferably 2 years of industry/workplace experience Certification (may be gained during the first five years of teaching in SHS

         12.8. Teaching Load: Core, Applied, and/or Specialized Subjects to teach per

                  semester

         12.9. Number of working hours per week

         12.10. Certification from recognized national/international agencies (TESDA,

                   ABA,  and Others)

13. Non-academic Personnel

         13.1. Name of non- academic Personnel per Curricular Offering

         13.2. Qualifications of Non-Academic Personnel

         13.3. Job Description

         13.4. Number of working hours per week

         13.5.Certification from recognized national/international agencies (TESDA, ABA, and Others)

14. Comprehensive Class Program per Curriculum Offering (Track and Strand) indicating the following:

          14.1.Grade Level (Grade 11 or 12) and Section

          14.2. Time (i.e.: 8:00-9:00)

          14.3. Name of subjects (core, applied, specialized)

          14.4. Assigned lecture/shop/work/

laboratory room (name of building)

          14.5. Number of minutes per subject

15. School Governance

          15.1. Organizational Chart Indicating the Administrative, Teaching and Non- teaching Personnel

          15.2. Notarized Employment Contract of Employees (Teaching and Non- Teaching) 

          15.3. School Manual of Operations, Incorporating Implementation of Child  Protection and Anti-Bullying Policies, etc.

16. Finance

          16.1. Copy of School Budget and Source of Funding

          16.2. Copy of Proposed Tuition and Other Fees

          16.3. Copy of the Updated Official Receipts of Remittances to SSS, Pag-IBIG, and PhilHealth (if applicable)

          16.4. Copy of Receipt of Payment for Inspection Fee

          16.5. Copy of Audited Financial Statement (if applicable)

17. Copies of memorandum/Memoranda of Agreement/Memorandum of Understanding for partnership arrangement relative to the SHS Program Implementation, which may include:

            17.1. Engagement of the Stakeholders in the localization of the curriculum

            17.2. Work Immersion

            17.3. Apprenticeship

            17.4. Research

            17.5. Provision Equipment and Laboratories, workshop, and other facilities

            17.6. Organization of career guidance and youth formation activities

18. Additional Requirement

   Signed QAD Form 017 Affidavit of Authenticity and Completeness of Documents

    Signed QAD Form 018 (Certificate of Completeness of Documents)

Division Office

School

School

School

School

SEC

School

School

Issuing Agency

School

School

School

School

School

School

Division Office, Cash Section

School

School

Division Office

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

Documents will be submitted at the Receiving Area

The Record In-charge will receive the documents and forward it to SGOD- M and E Unit

None

30 minutes

Records Section

Checking of Documents   as to the completeness of attachments based on the RO QAD Form checklist

None

7 days

EPS II- M and E

Evaluate the

documentary

requirements

100% compliant

Yes – Proceed to the giving 

of inspection schedule

No – Return the

application

documents to

concerned SDO

None

8 days

SEPS- M and E

School applicant will pay to the DO Cash Section the inspection fee

The cashier will issue an Official Receipt as proof of payment

Php 2,000.00

15 minutes

Cash Section

Onsite inspection and validation of documents and giving of technical assistance to the applicant school

None

1 day

Division Private Schools Inspectorate Team

Crafting of the Inspection report

None

5 hours

SEPS- M and E

Evaluation of documents

None

2 days

EPSvr- In-charge of private schools

Endorsement of the documents through the Schools Division Superintendent to the Regional Office for approval

None

30 minutes

Chief SGOD and Schools Division Superintendent

TOTAL:

2,000.00

18 days, 6 hours and 15 minutes

Office or Division:

M and E Unit, SGOD

Classification:

Simple

Type of Transaction:

G2B

Who may avail:

Private Schools

CHEKLIST OF REQUIREMENTS

WHERE TO SECURE

1.Signed Letter-Request of the Applicant School

2. List of students who will take up remedial or advancement classes during summer.

3. List of least mastered competencies of the learner on the subject area where he/she failed to be prepared by the subject area teacher as part of the endorsement for summer classes (See Enclosure No. 1 of DO 13, s. 2018 for the template)

4. Tentative list of learning area/s to be offered and schedule of classes approved by the School Head.

5. Written consent of parents/guardians whose learners will attend summer classes (See Enclosure No. 2 of DO 13, s. 2018 for the template)

6.List of teachers and the subjects that they will teach during summer classes.

7. Individual Learning Monitoring Plan by teachers handling the EOSY classes

School

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1.Documents will be submitted at the Receiving Area

Receive the application documents from the applicant school

None

5 minutes

Records Section

Endorse to SEPS- M and E

None

20 minutes

EPS II- M and E

Validate the documentary requirements

100% compliant

Yes – Proceed to the preparation of the permit

No-Return the application documents to applicant school

None

1 day

SEPS- M and E

Evaluate and prepare the permit and submit it to the Chief Education Supervisor

None

2 hours

EPSvr In-charge of Private Schools

2.Approve the document

Sign the approved Permit to conduct Summer or EOSY Classes

None

30 minutes

Schools Division Superintendent

Total:

None

One (1) day, Two (2) hours and 55 minutes

Office or Division:

M and E Unit, SGOD

Classification:

Simple

Type of Transaction:

G2B

Who may avail:

Private Schools

CHEKLIST OF REQUIREMENTS

WHERE TO SECURE

1.Signed Letter-Request of the Applicant School

2.Photocopy of the Approved SEC Certificate of Registration

3.Certified Photocopy/ies of the Updated Government Permit or Government Recognition 

4.Photocopy of the Signed CTOSF of the Previous School Year

5. Signed QAD FORM 017 (Applicant School Affidavit of Authenticity and Completeness of Documents)

6.Signed QAD Form 018 (Certificate of Completeness of Documents )

School

SEC

School

School

School

Division Office

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1.Documents will be submitted at the Receiving Area

Receive the application documents from the applicant school

None

15 minutes

Records Section

Endorse to SEPS- M and E

None

3 days

EPS II- M and E

Evaluate the documentary requirements

100% compliant

Yes – Proceed to the preparation of TOSF and endorsement.

No-Return the application documents to concerned SDO

None

10 days

SEPS- M and E

Prepare the TOSF and endorsement and

submit it to the Chief Education Supervisor

None

4 hours

EPSvr In-charge of Private Schools

2.Endorse the documents

Sign the endorsement of the documents through the Schools Division Superintendent to the Regional Office for approval

None

3 hours

Schools Division Superintendent

None

13 days, 7 hours and 15 minutes

Office or Division:

M and E Unit, SGOD

Classification:

Complex

Type of Transaction:

G2B

Who may avail:

Private Schools

CHEKLIST OF REQUIREMENTS

WHERE TO SECURE

1.Signed Letter-Request of the Applicant School

2.Photocopy of the Approved SEC Certificate of Registration

3.Certified Photocopy/ies of the Updated Government Permit or Government Recognition 

4.Photocopy of the Signed CTOSF of the Previous School Year

5.Statement of itemized current rates of tuition and other charges and the corresponding itemized proposed to be imposed, and all the proposed allocation of the incremental proceeds. Such statements shall, when accomplished be under oath by the proper official (s) of the school concerned.

6.Financial Statement of the Previous Fiscal Year Showing the Financial Status of the School Duly Certified by a Certified Public Accountant

7.Copy of the Previous Tax Return of the Previous Fiscal Year, Filed and Received by the Bureau of Internal Revenue (BIR)

8.Proof of the Consultation Conducted (Minutes of the Meeting with the Names and signature of attendees)

9.Certification under oath that 70% of the tuition or other school fees or charges shall be allocated for payment of salaries, wages, allowances and other benefits of the members of the faculty and all other employees of the school concerned, and the balance for institutional development, student assistance and extension services, and return of investment

10. Signed QAD FORM 017 (Applicant School Affidavit of Authenticity and Completeness of Documents)

11.Signed QAD Form 018 (Certificate of Completeness of Documents )

School

SEC

School

School

School

School

BIR

School

School

School

Division Office

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1.Documents will be submitted at the Receiving Area

Receive the application documents from the applicant school

None

15 minutes

Records Section

Endorse to SEPS- M and E

None

3 days

EPS II- M and E

Validate the documentary requirements

100% compliant

Yes – Proceed to the preparation of TOSF and endorsement.

No-Return the application documents to concerned SDO

None

10 days

SEPS- M and E

Evaluate and prepare the TOSF and endorsement and

submit it to the Chief Education Supervisor

None

4 hours

EPSvr In-charge of Private Schools

2.Endorse the documents

Sign the endorsement of the documents through the Schools Division Superintendent to the Regional Office for approval

None

3 hours

Schools Division Superintendent

TOTAL:

None

13 days, 7 hours and 15 minutes

Office or Division:  

Administrative Service – Education Facilities Division 

Classification:  

Highly Technical  

Type of

Transaction:  

G2B – Government to Business

Who may avail:  

Contractors/Manufacturers/Fabricators offering new technology in the construction of school buildings

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

•  Letter request for evaluation of new technology/construction material 

•  Complete technical description of product offered

•  Sample of product being offered

•  Advantages of product being offered 

•  Certificate of Registration with the Bureau of Research and Standard (BRS) of the Department of Public works and Highways (DPWH)

Contractor

CLIENT STEPS

AGENCY ACTION

FEES TO

BE PAID

PROCESSING TIME

PERSON

RESPONSIBLE

1. Submission of Letter request for evaluation with supporting documents

1.1.

Receive and check the completeness of documents

None

5 minutes

Receiving

personnel of EFD

2. Request evaluation of technical specifications of new technology/ construction materials

2.1.

Conduct evaluation of technical specifications (with product demonstration)

None

4 days

Engineer/Architect and Chief of EFD

3. Request evaluation of mock-up (if presented) 

3.1. Evaluation of mock-up

None

1 day

Chief and Engineer/Architect

Total:

None

5 days

Office or Division:  

Education Facilities Division – Project Design Unit

Classification:  

Highly Technical

Type of Transaction:  

G2G – Government to Government 

Who may avail:  

Division Engineers/Architects

DPWH Engineers

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1.Program of Works (POWs)

2.Soil Exploration Certificates

3.Building Permits

4.Bureau of Fire Permits

5.Land Titles (TCT), Usufruct Agreement

6.Materials Price data

7.Architectural plans

8.Site Development plans

•            Office of the Undersecretary for Administration

•            Education Facilities Division

•            DepEd Regional Offices

•            Schools Division Offices

•            Local       Government         Units (LGUs)

•            Bureau of Fire and Protection

CLIENT STEPS

AGENCY ACTION

FEES TO BE

PAID

PROCESSING TIME

PERSON

RESPONSIBLE

1. Request to check, review and evaluate Program of Works (POW) of school buildings damaged by recent typhoons, regular school buildings, Electrification

Programs, Gabaldon Restoration Program, repair of Schools Division Offices, Group

Handwashing

Facilities, School Clinics and other related DepEd infrastructure projects.

1.1. Evaluation

None

10 minutes (per Program of Works)

Technical

Staff of EFD-

PDU

2. Request to review, update and manage cost of construction material price/data on a quarterly basis

2.1. Consolidation

None

15 minutes

(per Division)

Technical

Staff of EFD-

PDU

3. Request standardization on the preparation of Program of Works (POW)

3.1. Preparation of standard

             template for POW

None

3 days

Technical

Staff of EFD-

PDU

4. Request for the preparation of complete working drawings consisting of architectural, structural, electrical, sanitary and plumbing, mechanical and electronics(if needed) designs for the construction of

Schools Division Office

Buildings, School

Buildings, Group

Handwashing

Facilities, Gabaldon

School Buildings, Last

Mile School Building Facilities and other related DepEd infrastructure projects.

4.1. Drafting

None

30 days

Technical

Staff of EFD-

PDU

5. Request for the preparation of Terms of Reference, budgetary estimates, conduct market survey, coordination to

DepEd and PS-DBM

Bids and Awards Committees and to attend procurement conferences and meetings for EFD projects under procurement.

5.1. Preparation of

procurement

documents

(including conduct of market survey)

None

5 days 

Technical

Staff of EFD-

PDU

6. Request to provide technical assistance to

Service

Providers/Suppliers for EFD projects under implementation.

6.1. Coordination and evaluation

None

1 day

Technical

Staff of EFD-

PDU

7. Request to review and evaluation of the submitted final deliverables of Service Providers/Suppliers for the Preparation of School Site

Development Plan

7.1. Evaluation

None

15 minutes

(per school)

Technical

Staff of EFD-

PDU

8. Request for the assessment and recommendation on the damaged school buildings, Schools Division Offices and other facilities especially on its structural stability

8.1. Evaluation and validation (including on-site inspection)

None

3 days 

Technical

Staff of EFD-

PDU

9. Request for management of

Special Projects –

CO improvement projects

9.1. Assessment and evaluation (including on-site inspection)

None

2 days 

Technical

Staff of EFD-

PDU

10. Request for procurement, supply and delivery of School

Furniture

10.1. Validation (including preparation of

documents, detailed drawings and Program of Works)

None

5 days 

Technical

Staff of EFD-

PDU

Total:

None

49 days, 40 minutes

Office or Division:  

Administrative Service – Education Facilities Division 

Classification:  

Simple

Type of

Transaction:  

G2B- Government to Business

Who may avail:  

Contractors with existing infrastructure contracts with DepEd

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1.          Letter request for payment 

2.          Original copy (for 1^st billing) or Photocopy

(for succeeding billings) of Contract

Documents

Supplier

3.    ORS and Disbursement Voucher

4.    Certificate of Payment (COP)

5.    Certificate of 100% Completion (COC) -for final billing

6.    Certificate of Final Acceptance (for the release of retention money)

EFD

7.    Warranty Security (for the release of retention money)

8.    Duly signed Statement of Work Accomplishment (SWA)

Contractor

CLIENT STEPS

AGENCY ACTION

FEES TO

BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submission of Letter request for payment with required documents

1.1. Receiving

None

5 minutes

Receiving

personnel of EFD

2.Request evaluation and preparation of

Statement of

Work

Accomplishment

2.1. Evaluation and preparation of SWA

None

3 days (with on-site inspection)

Engineer and Chief of EFD conformed by contractor

3.Request preparation of

COP

3.1. Preparation

of

documents

None

2 hours

EFD Engineer and Chief

4. Request preparation of Disbursement

Voucher

4.1. Preparation

of

documents

None

1 hour

EFD Engineer and Chief

Total:

None

4 days

Office or Division:  

Education Facilities Division 

Classification:  

Simple

Type of

Transaction:  

G2B- Government to Business

Who may avail:  

Suppliers of School Furniture with existing contracts with DepEd

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1.   Letter request for payment 

2.   Original copy (for 1^st billing) or Photocopy

(for succeeding billings) of Contract

Documents

Supplier

3.   4 copies of duly signed Inspection and Acceptance Report (IAR)

4.   2 copies of duly signed Property Transfer Report (PTR)

Submitted by Supplier after signing of authorized inspectors and receiving officer

5.   ORS and Disbursement Voucher

6.   Summary of Deliveries

7.   Copy of the Pre-Delivery Inspection Report

8.   Certificate of Completion and Acceptance

9.   Copy of Post-Delivery Inspection Report

(for the release of retention money)

10.                       Certificate of Contract Compliance

EFD

CLIENT STEPS

AGENCY ACTION

FEES TO

BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submission of Letter request for payment with required documents

1.1. Receive and check the completeness of submitted documents

None

5 minutes

Receiving

personnel of EFD

2. Request evaluation of submitted documents

2.1. Evaluate submitted documents

None

2 days per region

EFD Engineer

3. Request preparation of Certificate of

Completion

3.1. Preparation of documents

None

2 hours

EFD Engineer, Chief of EFD

4. Request preparation of

Summary of

Deliveries

4.1. Preparation of Documents

None

1 day

EFD Engineer,

Asst Chief and

Chief of EFD

5. Request preparation of Disbursement

Voucher

5.1. Preparation and signing of documents

None

1 hour

EFD Engineer

and Chief of EFD

Total:

  3 days, 3 hours, 5 minutes

Checklist of Requirements

Where to Secure

CBC, Urinalysis, Xray Chest

Private/Government Laboratory Services

Agency Action

Processing Time

Person Responsible

Applicant/Client

Service Provider

General Assessment

Gathering personal data of the client and response to simple queries

5 minutes

Anthony Bornel

Dolores Almendras

Dawn Tagimacruz

Maharanee Calumpang

Moonyeen Pelayo

Vital Signs Taking:

Blood Pressure, Heart or Pulse Rate, Respiration Rate, Temperature, Oxygen Saturation

5 to 10 minutes

Anthony Bornel

Dolores Almendras

Dawn Tagimacruz

Maharanee Calumpan

Moonyeen Pelayo

Consultation

·         Interview of history of present complaint, medical history, and physical/dental examination

·         Verification and evaluation of diagnostic test result

·         Advise and prescription

15 to 30 minutes

Dr. Emmanuel Cañas

Dr. Byrceles Daan

Dr. Veveylou Conquera

Checklist of Requirements

Where to Secure

Inclusive diagnostic results

Private/Government Laboratory Services

Official Clearance Forms

Institution issuing the forms/HNU Office

Client Steps

Agency Action

Processing Time

Person Responsible

Applicant/Client

Service Provider

1

General Assessment

Gathering personal data of the client and response to simple queries

5 minutes

Anthony Bornel

Dolores Almendras

Dawn Tagimacruz

Maharanee Calumpang

Moonyeen Pelayo

2

Vital Signs Taking:

Blood Pressure, Heart or Pulse Rate, Respiration Rate, Temperature, Oxygen Saturation

5 to 10 minutes

Anthony Bornel

Dolores Almendras

Dawn Tagimacruz

Maharanee Calumpan

Moonyeen Pelayo

3

Consultation

·         Interview of history of present complaint, medical history, and physical examination

·         Verification and evaluation of diagnostic test results (if any)

·         Advise and issuance of medical certificate/clearance (if clearable)

15 to 30 minutes

Emmanuel Cañas

Checklist of Requirements

Where to Secure

CBC, Urinalysis, Xray Chest (if necessary)

Private/Government Laboratory Services

Client Steps

Agency Action

Processing Time

Person Responsible

Applicant/Client

Service Provider

1

Log details of request in the disbursement logbook

·         Assessment and evaluation of condition for appropriateness  of requested medication

10 to 20 minutes

Any available HNU personnel

2

Approach any HNU personnel for receipt of medication

·         Disbursement of medication

5 minutes